Where is the conference venue located?

The venue for the conference is Osaka, Japan.

What are the accommodation options nearby?

We have partnered with nearby hotels to offer special rates for conference attendees. For details and booking information contact +44-2045874848

How do I register for the conference?

To register for the conference, please visit our official website and follow the registration link provided.

What are the Pros of in-person and Virtual attendees?

For In-person attendees

• Entry to all conference sessions, poster presentations, and the exhibition area
• Conference kit comprising a name tag, program booklet, and abstract book
• Two coffee breaks and lunch provided for each day of the conference
• Accreditation Certificate issued by the Organizing Committee

For Virtual attendees

This category enables participants to present virtually at the conference from the convenience of their home or workplace without the need for in-person attendance. It includes:

• Access to all presentations
• An E-abstract book and program
• An E-certificate for presentation and participation

Is there an Early bird registration discount?

Yes, we offer an early bird discount of 10-15% for registrations completed before Early Bird Deadline.

Who are the Speakers?

Our speakers will be updated in the conference website, for detailed information please visit: Optics 2025

What steps should I take to become a speaker at the conference?

We welcome speaker proposals. Please submit your speech outline in the form of abstract as per the submission guidelines.

Can I access presentation materials after the conference?

Yes, presentation materials will be made available to attendees on our website past conference reports.

Can I see the Conference Schedule in advance?

Yes, the conference schedule is available on our website. You can view the detailed agenda, session timings. The scientific program will be available 15 days prior to the conference.

Are there networking sessions or social events planned?

Absolutely! We have scheduled networking sessions, a welcome reception, and other social events to provide ample networking opportunities.

Will there be a printed program available at the conference?

Yes, a printed program will be provided to all attendees upon registration check-in.

How can I become an exhibitor or sponsor?

For exhibitor and sponsorship opportunities, please write an email to optics@scitechconference.com

What benefits do exhibitors and sponsors receive?

Exhibitors and sponsors receive promotional materials, dedicated exhibition space, and opportunities for direct engagement with attendees.

Is there an exhibition floor plan available?

Yes, the exhibition floor plan is available but the detailing of the location of the exhibitor's booth is available 30 days before the conference.

All cancellation requests must be submitted in writing via email to the conference manager.

• Cancellations made more than 90 days before the conference start date will be eligible for a full refund, with a deduction of $100 for processing fees.
• Cancellations made within 90 days of the conference start date are non-refundable but can be transferred to an upcoming event.
• Registrations are transferable until October 22-23, 2025 and any transfer requests after this date will not be accommodated.
• Refunds will be processed in the second week following the completion of the conference.

Note: The Refund/Cancellation Policy does not apply in the case of conference postponement caused by unforeseen circumstances beyond the organizers control, such as natural disasters, force majeure, sabotage, accidents, trade or industrial disputes, terrorism, strikes, or hostilities. In such cases, the organizer will offer registered participants the opportunity to transfer their registration fee and accommodation charges to any future editions or related conferences.

How can I pay the registration fee?

Registration payments can be made online through our secure payment portal. To see the payment gateway, please visit: Optics 2025

May I receive an invoice for my registration?

Yes, an invoice will be automatically generated upon completion of your registration.

Is there Wi-Fi available at the conference venue?

Yes, complimentary Wi-Fi will be available for all conference attendees.

Can I charge my devices during the conference?

Charging stations will be available at designated locations within the venue.

How do I access online conference materials or virtual sessions?

Virtual attendees will receive access instructions via email, and all materials will be accessible through our virtual conference platform.

Will I receive a certificate of attendance?

Yes, all attendees will receive a certificate of attendance after the completion of the conference.